Sep. 26, 2022 PAC General Meeting Minutes

Sperling PAC

General Meeting Minutes for September 26, 2022


Meeting called to order at on or around 7:03 pm. Meeting was held electronically (via Zoom).

Attendance: Kelly, Sheeba, Jessica, Livia, Kristin, Jason, William, Principal Mr. Chow and Head Teacher Ms. Venos

Adopt Minutes from Last Executive Meeting May 19, 2022

The previous Minutes from the General (AGM) meeting held on May 19, 2022 were reviewed and no corrections to be 
made. The motion to approve and adopt the Minutes was moved and seconded.

Items discussed:

Outstanding Business (from Last General Meeting)

There was no outstanding business discussed.

New Business

1. General Introductions
The PAC Chair started with a self-introduction, followed by a general introduction by each PAC Executive member:

  • Kelly Zecca – Chair
  • Sheeba Faqih – Vice-Chair
  • Jessica Liu – Secretary
  • Livia Hong – Co-Secretary
  • Kristin Wessel – Co-Secretary
  • Jason House – CPF Co-Rep
  • William Au/Gloria Au – CPF Co-Rep


The DPAC position is currently available and the Exec team is looking for new reps – ideally 2 co-reps to spread the load. A 
brief explanation of the role was given (attend monthly meetings, represent Sperling PAC); If anyone is interested, Please contact chair@sperlingpac.com

2. Meetings
PAC General meetings are held every 2 months – November, January, March, May (AGM). The Exec team will 
meet shortly before each General meeting as well as monthly in between General meetings. All meetings will continue to be held via Zoom.

3. PAC Committees
There are various PAC sub committees and ongoing events that welcome volunteers:

Fruits and Veggies

Big thanks to our parent volunteers who were in the school Monday delivering blueberries to the students. This program is facilitated by the PAC. Suppliers will deliver fresh produce weekly or bi-weekly to the school to be distributed to all classrooms. If you’d like to volunteer to help on delivery days (around 1:30 pm to wash and dry fruits/vegetables and deliver to the classroom) please email hotlunch@sperlingpac.com

Grade 7 Committee
A committee is usually formed by the parents of grade 7 students to help with fundraising and grade 7 events throughout the year. If you would like to organize or be a part of the committee, please contact chair@sperlingpac.com and Kelly will connect those that are interested.

Lost and Found

The Lost and Found is managed by 1-2 parent volunteers (Alessandra and one other) throughout the year. There is an Instagram account @ecolesperlinglost where lost and found items are posted. Please keep an eye on this account if you’re missing something! The lost and found items/rack is located in the hallway just beside the primary boys’ washroom (near the school doors nearest the portables). Your child can ask their teacher to check the lost and found if they are missing anything.

 

Emergency/First Aid Supplies
Sperling has a large earthquake bin (behind the basketball court facing Adair), as well as emergency backpacks in every classroom including the library. The bin and backpacks will need to be checked over for supplies to see if anything needs to be restocked or replaced. Ms. Venos, Mme Day and one parent volunteer (Phil) have currently been on top of this duty each year. The school and PAC would like to do a bit more for the earthquake bin.

Hot Lunch Committee

The committee is currently comprised of about 6 parent volunteers who are ready and excited to roll out hot lunches again – planning is underway and help is needed! There are lots of opportunities for volunteering, in various capacities and both during school (about a 1 hour commitment on lunch days) and outside of school hours. The hot lunch dates and vendors are currently in the works with a projected start of mid October. The PAC committee is also planning to send out a survey shortly to get some insight, feedback and provide more volunteer information. If you are interested to help with the committee or volunteer, please e-mail hotlunch@sperlingpac.com Stay tuned!

4. PAC Table
The PAC Executives plan to set up a PAC table on a Friday morning for a meet and greet and to 
welcome any families to stop by with any questions or sign up for volunteer opportunities. There are lots of different ways to help out with the PAC and the Sperling community.

The PAC has its own website, separate from the school site (although you can find the link on the school’s tab titled 
“Parents”). The site is currently being updated but you can check it out and find out all the Meeting dates, Minutes to meetings, and PAC Team contacts at: https://new.sperlingpac.com


5. DPAC Update
As there is no current DPAC representative on the committee, there was no update to provide at this time.


6. CPF Update
The first meeting was held last week. Flyers will be sent out next week.
CPF will be holding French lessons/classes for parents again – a great way to learn or refresh the language skills. Sign up asap to get a spot as the courses are very popular and fill up fast.
The AGM date is coming up – October 15th – there will be an option to have an online presence if it is not in-person.

7. Budget
The Treasurer shared (on-screen) a copy of the 2022/23 Proposed Budget. The PAC has 2 accounts – a 
Fundraising account and a Gaming account.


Fundraising Account

These funds are generated through the school’s fundraising efforts and community donations. The proposed revenue (incoming) budget for this school year is estimated at $13,400, which includes various items such as:

  • parent donations
  • Sperling Sprint
  • hot lunch sales
  • Other small fundraisers


The proposed expenses (outgoing) budget for this school year is estimated at $14,545, which includes:

  • Classroom consumables ($150 per teacher; 22 divisions)
  • Community night (see further notes below regarding discussion)
  • Hip/Hop dance class (to be confirmed)
  • School bus rental (re Track and Field)
  • Banking/Admin expenses (ie stop payments and cheque replenishments)
  • Teacher/Staff Appreciation (see further notes below regarding discussion)
  • Pumpkin Patch
  • Special School Project (extra curricular activities) – ie, this could be for tennis
  • Fruits and Veggies
  • Traffic Safety
  • School bus rental (Cultus Lake)
  • Sport boxes (rainy days)
  • CPF/DPAC membership fees
  • PAC domain name

 

Gaming Grant/Account

These funds come from the community gaming (ie casino revenue) and is distributed by the government and based on the amount of students in the school – approx. average $20/student as an estimate (can change each year). The school must apply for this grant; the cutoff to apply is June 30 of the prior school year; submission of financial statements and other documents required; it takes a couple months to process; if approved, funding will be released to the school around September/October; the school does not know the amount until it actually comes in. There is also a guideline that must be followed on how and where these funds are used.

The proposed revenue (incoming) budget for the grant, based on previous years, is anticipated at $10,000. The proposed 
expenses (outgoing) budget is estimated at (estimated amount to be confirmed), which includes various items such as:

  • Emergency supplies
  • Body Science Workshop (see further notes below regarding discussion)
  • Mental Health Workshop (for parents only) (see further notes below regarding discussion)
  • Other budget items typically accounted for in past years


The account appears as a negative balance but this is due to residual funds which were unused from last year.

Summary of new proposed budget items:

Community Night

  • Thought it would be nice to budget for this community event; looking into this to build community; PAC has been discussing for a while and want to do this for the community


Teacher/Staff Appreciation

  • In the past the Teacher/Staff Appreciation has been an in-house potluck luncheon with a small budget allocated towards a gift; since Covid we shifted to a catered lunch ordered from a local restaurant for the Sperling teachers and staff at the end of the year


Body Science (Saleema Noon)

  • Thinking about trying to organize workshop(s) by Salima Noon
  • Targeting age groups
  • Discuss body science – a sexuality component for older children
  • Get a different perspective on things and learning information

PAC is working to see if we can make this happen and will follow up with Principal Chow on details/approval on Body Science Program from Saleema Noon.

Guest Speaker Presentation

  • Meant for parents/caregivers
  • Presentation that discusses mental health, anxiety, how to help parents cope and manage
  • Provide information and guide us on these topics and during this pandemic time


Motion was made to adopt the proposed 2022-23 budget. The motion to adopt was moved and seconded. Budget passed.


8. Principal’s Report

Introduction from the new Principal, Kelly Chow with school updates. The first week of school 
went smoothly from a staff perspective. The principal read a book “Circles All Around Us” – encapsulates our circles and extend out and make bigger connections; why we are doing this and what we are doing, all over the world; building community; reconnecting with each other; school is one place to do that and other places as well (ie. PAC table is a way).

The first staff meeting talked about building community; getting clubs back on track, re-introducing programs. Covid is still 
around. The recent Pro-D Day on September 21st was a jam packed day for Sperling teachers who discussed building community, under the idea of 4 pillars:
(1) Vision (what do we value most, what does it mean as a Sperling student) – want to engage the staff and parents throughout the year.
(2) Expectations – are they clear? Not just to students, but to everybody; let’s not make it a mystery.

(3) Instructional Practices – social emotional learning – what are teachers needing to help support students.
(4) Home school piece – what are the current things we’re doing and what more can we do to build even stronger connections.

The principal also mentioned a Coffee Curriculum – an opportunity to engage parents with the principal about questions 
around school matters; another way to bridge the connection between school and parent community; goal is to try and gather more parent engagement and we will continue to do things moving forward as to what’s best for our community and work with everyone’s comfort levels.

Teacher updates – welcome Jackie Schroeder to the LSS department to provide support to the classroom teacher (social, 
academic, or both). Mme Rachel Montague has returned from maternity leave as one of the French Immersion teachers for Kindergarten.

Student learning used to just be exchanged through report cards and maybe a parent-teacher conference or two; now we 
are focusing on building ways to understand how kids are doing and bringing the learning to the parents outside the 9-3 pm daily basis. That’s what schools are trying to change to make things resonate a lot more.

Parent Teacher Intake sessions were scheduled through an online scheduling process. Hoping it was streamlined and easy 
to navigate. The principal would love any feedback from parents on how it was, helpful, frustrating, etc.

Upcoming Events

National Day for Truth & Reconciliation 
 no school for students on Friday, September 30th; Thursday September 29th will be Orange Shirt Day and the students will attend an assembly and talk about what trust and reconciliation meants to them.

Terry Fox Run – the date has been changed and will now be on Friday, October 7th in the afternoon. Volunteers are 
requested from 1:30 pm to help supervise along the run/walk route.

Pro-D Day – the next Pro-D Day is October 21st and is province wide.

Pumpkin Patch – scheduled for Wednesday October 26th, to be supported by the PAC who will also provide hot chocolate to 
the students. The setup will be how it was in previous years, with pumpkins laid out all across the field.

8. Other Business

Question: What is the school protocol on parent presence on-site?

  • The school is considering procedures/best practices for opening the school up to parents for assemblies and school events as well as hot lunch help. Still in consultation phase. No decisions yet.


Question: Will we have a Fun Fair this year?

  • The PAC Executives discussed this at the end of June last year. This requires a lot of planning and work by the PAC. It was decided to put it on hold for this coming year and more realistic to start now and plan for 2023/24 school year.


Question: Will there be a Winter Concert this year? Grade 7 Band?

  • Mr. Martin is working on a plan for a Christmas Concert with the hope that parents can attend. Expect there to be limited attendance. Grade 7 Band Concert is also in consideration.


There being no further business, the meeting adjourned at 8:10 pm.

Prepared by Livia Hong and Kristin Wessel

May. 18, 2022 PAC Annual General Meeting Minutes

General PAC AGM minutes May 18th, 2022

Called to order 7:05pm

DPAC (Alessandra)

Monday presentation and AGM. Survey results reviewed. No notes or screenshots

allowed because of the sensitive nature of survey. Perspective of students, parents, teachers, bipoc. Patriarchal and colonial system. Nothing to distribute at this time. But it was hard and we have work to do.

CPF (Jason)

AGM next week. no updates yet. summer camp registration is full now. Mme Therien is the 
emergency backup for the camp but they’re polling for high school students. BBQ date TBD

BUDGET

Only membership stuff and only 2 transaction the last month. accounted for incoming for gr 7

popcorn sales. Nominal activity.

  • Balance the same as before for gaming acct, fundraising acct, and gr 7 acct balance. Budget passed as presented.


PAC CHAIR (Kelly)

Sidewalks looking to be installed on Hycrest in 2022. This should make parking interesting but walking safe.

 

HOT LUNCH / Sports Day (Liv)

Email sent yesterday for June 2 thurs. pizza options for fresh slice. 11:30 sports day activities end. Early dismissal at 12:30. Trying to still get ordering and payment methods and processes figured out. committee in place but may still ask for volunteers.

  • Looking to expand hotlunch program for the next year.

 

GRADE 7 (Lorie Siu)

Grad raffle launched this week. great prizes. Samosa made a few hundred. Popcorn sale again this Friday. Bags have been pre-bought so hoping to sell them all. Big thank you to the gr 7 teachers who have been helping Lorie with the students who have not submitted photos and have not answered questions for the yearbook. Susie has also sent an email to the individual parents so big thank you to her. Very slim on gr 7 photos… only 3 pages so far, so if any parents have photos of gr 7’s that would be appreciated. ie pancake breakfast or Christmas craft pics. 4 individual shots of kids to be included. Lorie on school ground hoping to get a few photos today of band and other activities. Books are taking longer to come back so need to submit by June 5 at the latest.

2022sperlingyearbook@gmail.com

  • PAC will pay for a slice of pizza for hot lunch for gr 7s on sports day
  • $500 float from PAC will go to the grad which was in the budget that was passed in sept.

 

EXECUTIVE PAC Positions for 2022/23

 

  • CHAIR: Kelly will stay for 1 more year. would like someone to shadow her. Would like to be on gr 7 grad the following year so hopes someone will take over her position. Nominated and voted in
  • VICE CHAIR: Sheeba would like to stay on. Nominated and voted in
  • DPAC: Alessandra and Naila will be stepping down. Would like to have 2 new people. will make a call-out for September (learn what the district is doing at the policy level and practice level. Also allows you to share the wonderful things that sperling is doing. Has impact into policy and budget. Advisory committee to district level and trustees.)
  • CPF: Jason and William both nominated to stay on and are happy to do so. voted all in favor
  • TREASURER: Jessica would be happy to stay on. Nominated and voted in
  • CO-SECRETARY: Ruth will be leaving the school this year. Liv would like to stay on and would like
  • another helper. Nominated and voted in. Kristin is interested Wessel. Nominated and voted in.


MINUTES

Minutes passed from previous general meeting.

PRINCIPAL’S REPORT

Moving to Inman. 5 years of learning and half of them have been pandemic years. 
New principal is Kelly Chow moving from Inman to Sperling. Dave says thank you and is really proud of the things we have done at sperling and proud of what the community has done and held together.

  • New Indigenous display in the school… when you get a change come take a peek. Great catalyst for conversations for classes to use.
  • Congrats for Mme Therien who tore up the rug at the dance performance last night.
  • Thanks to Dave Kelsey and crew for organizing sports day. Will be doing it in classes. Not inviting parents but also not turning parents away if they show up. Encourages people to be respectful of distance and space. And to follow protocols. Early dismissal
  • Hub cycle tmr… bike lessons on upper gravel fields turned into biking track
  • Not surplussing any teachers. Asking parents to list kids learning styles as well as 2 kids they work well with in class. This is an opportunity to share what your child is like and not an invitation to be negative
  • Track… hard time to find people to run it with volunteers. 2 different events for 4/54 and 6/7. But 4/5 lands on our sports day so that won’t happen. Running club had a great finish at rocky point with a 6k run. Ran most of the year. District decided that meets would happen at 4 different high schools. 1 track meet for gr 6/7… only 5 students on the team. Not that excitement in kids that wanted to be involved.


OTHER BUSINESS


PAC pays for bus for track meet. Jessica already dropped a cheque to school. But they don’t need a bus and nobody has booked a bus. We usually pre-issue the chq. School can cut a chq back to Jessica and if chq hasn’t been cashed yet we should void it.

Q teacher appreciation? We have a budget for it. since pandemic we have ordered catered lunch. Cosmos has closed but we can order from elsewhere. What date would work? June 15th is a Wednesday and has the most teachers present. Budget allotted $350 for teacher appreciation. Motion made to make a one time adjustment to the budget and seconded to move money from teacher lunch room furniture to make it 1200 for teacher appreciation lunch. Seconded and passed. Options ideally local but gray olive was suggested as was white spot

Meeting adjourned

Feb. 16, 2022 PAC General Meeting Minutes

PAC General Meeting February 16th , 2022

 

Held via zoom and called to order 7pm

Adopted minutes from meeting Nov 17, 2021

DPAC

 


No updates since the last meeting where they talked mostly about Covid protocols which would 
now be outdated. Minutes from meetings are likely online on their website

CPF

 


Another round of lessons for parents link went out. Some people were able to sign up. Secondary 
event was scheduled high school students read a book to the kids and it’s called bedtime stories… Q&A. no late signups were allowed. There will be another sign up in May.

Film festival info will be sent out as part of these minutes

Budget

 


Only 2 transactions since the last meeting in fundraising account and no transactions in gaming 
account.

  • Tent $335.99
  • $75 BCCPAC membership fee.

$577.60 available for grade 7 grad

Budget passed.

Chair

 

 

 

  • Parking… not going to get into it. Walking sidewalk will only work with volunteers. We need so many that it doesn’t seem possible. There was an article in the Burnaby Now. Reach out to Kelly if you want to volunteer 15 minutes in the morning when the traffic rush is happening.
  • Grade 7 grad committee will report today. Ira and Stephanie spearheading fundraising. Focus there until restrictions ease. Working with Rosemary as school contact. Lori yearbook. Plans pending. Budget made pending approval. 7 initiatives they want to do at the school.


Principal’s Report

Grad committee formed and she is liaison. Working toward event.

Sports equipment for classes has all arrived and has been distributed. Came in less than half the budget. 
Each intermediate class has a color coordinated set to avoid fights and loss. Labelled. Many types of balls including frisbee and cone. Primary play ball soccer ball and hula hoops.

FEB 28th 2 weeks of wheelchair basketball (or possibly some other sport)

Air scrubbers received a month ago for each classroom. Today received smaller filters for auxiliary 
rooms like learning resource, counsellor, braille etc and will be put into place in the next few days.

Report cards coming up

Overall calm at the school and it’s a good thing. We are getting excited that we may be able to start 
some bigger and more fun activities moving forward.

 

 

Open for Questions

Ira asks about legacy gift. Students never see it. Idea needs to come from them. Gr 7 parents not to be responsible.

 

Hepa filters… where did they come from. Came from district… portable units and district installed them as a district wide initiative.

Plug for new members to join exec. We have a great team. Kelly stepping down but will shadow

someone next year. Ruth on her last year.

Next meeting May 18 AGM

Adjourned 7:27

Nov. 17, 2021 PAC General Meeting Minutes

PAC General Meeting Nov 17th 2021

10 exec, 8 general PAC members in attendance

 


Adopt minutes. Motion made and seconded

 

DPAC (Alessandra)


Will put a blurb on website regarding fundraising. Any parent of a side group such as gr 7 grad needs to check in with Alessandra/PAC exec and Mr McLean and make sure we are covered by insurance and that the fundraisers are appropriate Mental health topic… want feedback first before putting forth meeting details. Depression and anxiety a big issue. Loss of community within the school also a topic.

CPF Update (Jason)


Book subscriptions underway (flyers distributed) to French immersion students. However electronic copy will go out to the rest of the school. For every 10 subscriptions purchased, the school gets 1 free subscription. Our membership gives us 3 subscriptions with the $250 literacy grant: each month school gets 3 books Resourcing grant… receipts submitted by staff and reimbursed up to $250 for French related resources.

 

French classes starting again in January

Up to $500 for the rights of a French movie so school can play it

Thanks given to Mme Potyka who is the staff CPF rep.

Budget (Jessica)


Last few months no income but cut a few cheques. Consumables, pumpkin patch. 5 yrs domain name $190.

Field trip refund (gaming money).

Gaming fund gave $8800 for teachers 22 classes at 400 each

 

Gr 7 restricted fund

 

Kelly… explains indoor outdoor boxes. Our budget is 600. We need to spend the gaming money from last year as it can’t transfer years. Motion made to spend the $5200 from the field trip reimbursement

Mr McLean suggests the gym supplier the school uses has better bulk deals. And the boxes holding the items 
themselves should be replaced.

Rosemary… changed suppliers to buy bulk balls for better price. Colour code for the classes. Intermediate classes 
get soccer, basketball, football, frisbee and volleyball as well as a mesh storage bag. Primary classes to receive play ball, soccer ball, whiffle balls and scoops and hula-hoops.

Hasn’t looked at boardgames yet. But they are pricey so it will add up.

Q are parents allowed to donate items? Absolutely. Rosemary can figure out which class it can go to. Puzzles. 
Callout for games from parents. Like new condition only. Teachers can be asked like in the past to see what they might like. Rosemary will poll teachers and communicate with Kelly with specific guidelines and ideas.


Special motion to spend $5200 on indoor outdoor boxes passed by majority vote.

Budget passed as presented.

Other Business: Chair (Kelly)


Tent has snapped. If anyone has one to donate, we’d be willing to take it off your hands. We have one working but need one more. Contact Dave or Rosemary to coordinate drop off.

First aid training course. Depends on when. Right now, its too much. Only through school kids and online 
payment. School cash is fine if it’s just our school. Other wise too burdensome for secretary (logistical nightmare). Current conditions don’t change then no: No guests into the school at the moment. Let’s revisit in the spring.

We do not have munch a lunch anymore. Account inactive

Parking and traffic is horrible we all know this. We do have a meeting with Bby safety committee and we have a 
10 minutes spot to present. One parent will put slide show together of what is happening around the school and neighbourhood. Trying to find ways to help. If anyone is willing to stand outside for 30 mins with a sign to be a presence might help.

Kelly only to do Friday afternoons. She will send out letter to let parents know we need their help. With 3 
parents on Hycrest and 3 on Adair that equals 60 time slots a week of 30 minutes.

Mr Mclean had a meeting with a company who walked him through the plan to have a sidewalk on Hycrest. 
They were there one morning and one afternoon. Lane area: only 2 properties that use that lane. Our fence line is 12 ft away from the lane. They could dig that out and create a space in there for a drop off zone. Would involve city and school board. Most effective strategy is walking sidewalk.

Q: Is this meeting just discussing sidewalks and parking?

Can’t put crosswalk on Adair cause we would lose another 3 or 4 parking spots.

If people want to write in to the city in regards to suggesting a crossing guard they are welcomed to do so. Letter 
will go home. Can it be in multiple languages?

Parent suggests filling out the survey that the city sent out in regards to Duthie and sperling. Dave sent it out to 
the school community already

Alessandra… the only way you can check the lost and found is through Instagram. Keep your eyes open. Follow. 
Spread the word. They are going in once a month to take photos. Arrange to have it brought outside. Will empty in December and donate, so check before that. Look on feed. Tell your child to tell classroom teacher and they can arrange for child to go get it.

Principal’s Report


New staff Julie Crampton who is a Brailist. Hub for braille work.

Winter concert: issues around privacy etc. rather than sending out everyone’s to the whole community, music 
teacher will record their child’s class and send it out.

Thanks to the coaches to volleyball. Intramural style. Some very strong players this year and we would have had 
success at the tournaments. Co-ed would have been strongest at sperling to date. Fun was had.

Dance club has started today.

Great academics going on

Primary literacy going well. Great projects and inquiry at the intermediate level.

Parks and rec sent email asking where we are in having after school programming. Staff doesn’t feel comfortable 
at this time with outside agencies coming into the school. McLean wants to get a sense from parents of what programming kids really enjoyed and he can pass that along to parks and rec. No guarantee this will be done soon. But when we are ready, we will know what we want to provide in terms of activities.

Adjourned 8:04

Sep. 15, 2021 PAC General Meeting Minutes

Meeting called to order at 7:03 pm. Meeting was held electronically (via Zoom). 

Attendance: 37 attendees, consisting of 6 executive members, Principal Mr. Maclean, Head Teacher Ms. Venos and 29 parents

Absent: William Au (Co-CPF Representative, Executive Committee)

The previous Minutes from the annual general meeting (AGM) held on May 19, 2021 was passed and adopted.  Motion was moved and seconded.

The PAC Chair, Kelly, began the meeting with an introduction of the current 2021-2022 Executive Committee Members and each member gave a brief background of themselves and their duties in their respective role:

Chair: Kelly Zecca (returning)
Co-Secretary(ies): Ruth Heyde and Livia Hong (both returning)
Treasurer: Jessica (returning)
Co-CPF Rep: William Au (returning) and Jason House (new; formerly Co-Treasurer in 2020-21 year) (CPF – Canadian Parents for French)
DPAC Rep: Alessandra Pagliardi (new)
(DPAC – District Parent Advisory Committee)

Kelly also introduced the school’s principal, Dave Maclean, and Head Teacher, Rosemary Venos, who were also present to this general meeting. 

Nominations and voting in of Executive Committee members:

Subsequent to the AGM meeting in May, Sheeba Faqih has shown interest to join the PAC Executive Committee in the open role of Vice-Chair. She is fairly active in the Sperling school and community and is looking forward to working with the PAC. Sheeba was nominated for the role of Vice-Chair, which was seconded by a parent. A show  of more than half the attendees who gave a digital ‘thumbs up’ icon confirmed the majority vote.

At this meeting, Naila Heintz was nominated for the co-position of DPAC Rep with Alessandra. Her nomination was seconded by a parent and a show of more than half the attendees who gave a digital ‘raise hands’ icon confirmed the majority vote.

Welcome new members to the Executive Committee!

There are also other PAC committees and many ways to help at the school, such as the Sperling Sprint (fundraiser), Hot Lunch Program, Food and Veggie Program, and more. Please contact Kelly (chair@sperlingpac.com) for more information.

Discussion items:

PAC and the School. The Chair iterated that the school and PAC are great at supporting each other. If there is anything someone is  unsure of regarding the school or community, please feel free to contact any member of the PAC and we will get back to you. Reciprocally, If the school (admin) is unsure of anything, they will also reach out to the PAC to discuss.

Parking. This has been a very heavy topic throughout the years. The Chair reminds everyone to be respectful of each other and respectful of the teacher’s parking (staff lots and also along the streets).  Even coming to the school a little earlier or parking a little further up is helpful. If anyone has any solutions or recommendations with respect to the parking situation, please direct them to the Chair (chair@sperlingpac.com). The principal also chimed in that if there are a group of parents who would like to create or join in a committee to create an effective solution to better resolve the parking situation, he is more than happy to be involved and give time to that conversation.

Over the years, there has been back and forth conversations regarding a ‘Walking Sidewalk’ which is essentially having parents pull over briefly (not park) and drop off their child(ren) at a designated spot along the sidewalk  where there are parent volunteers who will guide them onto the school grounds to line up outside their classroom. It has been a great solution in the past; however, it requires a lot of parent volunteer and people-power. If anyone is willing to put a committee together, please do!

Hot Lunch. The Hot Lunch is a PAC organized fundraiser program that organizes hot lunch orders from various outside vendors on certain days throughout the school year. The program did not run last year due to the pandemic. The school is still waiting on word from the District as to whether a hot lunch program is feasible for this school year. Stay tuned. The principal mentioned that if the committee is able to put forth a proposal on the logistics, that would be helpful to forward to the District.  PAC must keep in mind that students can no longer assist (such as lunch monitors); volunteers must remain outside classroom doors; Covid protocols, including vaccination statuses, must be considered.

Lost and Found. All Lost and Found items will be posted on the school’s Instagram account. The handle is @ecolesperlinglost. Pictures of lost items will usually be posted around the end of each month and if there is an item that you think is your child’s, then your child can ask their teacher to go to the Lost and Found rack (in the school hallway) to retrieve it.

Committee Reports:

CPF (Canadian Parents for French). Meeting going on as we speak (same time as the PAC meeting). William currently attending and will have updates at the next meeting.

DPAC (District PAC). First meeting is scheduled for next week. She will meet with other schools and get information and Alessandra can pass along information from any of us.

Treasurer’s Report. The PAC has 2 budget accounts: 

Fundraising account: majority account based on incoming revenue from fundraising events and programs

Gaming account: annual grant received from provincial funding – before June 30th of every year; PAC has to submit financial statements and the government provides funding based on every student in the school (approx.. $20/student); the fees don’t come in until October and November – so we don’t have a firm number of the incoming funds until it is received in our account; the account is typically spent only for field trips and classroom learning or extra curricular related things.

The budget and financial statements were shared (onscreen) at the meeting and Jessica provided a brief summary of the proposed Budget and went through each line item in the financial statements for both accounts.

Ian addressed an increase in website fees. The cost of the domain (Word Press site) went from $400 to $470. After a brief discussion, a proposal was made to amend the budget for increased cost to the web fees.

A motion was made to pass the Budget as presented with such amendment regarding the web fees. The motion was seconded by a parent. Motion passed.

Principal’s Report:

Protocols. Things are slightly different this year. The bar has come down (under the technical handbook), ie. no cohorts, no learning groups, no staggered schedules, and capacity changes. To override any of this has to go through making decisions through a “trauma informed lens”. Most of the decisions for Sperling are made with erring on the side of caution. Please contact Dave (by e-mail) with any concerns and he will try his best to respond. The school is still trying to keep non-essential staff as limited as possible. If you wish, please make an appointment with the school and follow sign in/sign out and masking protocols.

Staff updates. A number of new and returning teachers: Julia Tsirogiannis joining as a literacy support teacher (LSS) for ½  day; Mr. Brletic returning as a full-time LSS role (primary grades for both French and English); Mme Potyka and Cirka returning from mat leave; Ms Schulze returning from online teaching last year; teaching gr 3/4 split; 13 staff currently on EA team; a significant increase; currently hiring 5 more EA’s, some of which are on a  temporary contract and hoping to hire those back.  We won’t be able to keep all of them but trying to best maintain as much continuity as possible; Mme Lo has shifted to Kindergarten position (filling in for Mme Rachel’s mat leave); Ingrid Stit is the music/band teacher while Mr. Martin is on educational leave.

On the community front, the principal and head teacher re-iterated that the school can’t function without parent’s help. There are so many ways to enhance the school and community when you have a supportive PAC. Thank you all for being a part of the PAC. Rosemary’s (virtual) door is always open.

General matters/discussion:

Terry Fox Run and Volunteer opportunity. The Terry Fox Run is going ahead this year on Tuesday, September 28th in the afternoon 1:45 – 2:45 pm. A virtual assembly will be held (unfortunately parents unable to view). All students will be running around the neighborhood, and Rosemary will send an e-mail out asking for volunteer assistance to stand on a street corner to help kids stay on/off the sidewalk and support and encouraging students along the way.

Outside canopy tents. Since the start of last year (September 2020), Liv and Jason have been helping to set up and tear down the 2 large white canopy tents outside between the portables and Mme Day/Lupinacci’s classroom. The canopies are meant to come out on rainy days (except windy days) to provide cover to the students in portables as they line up to use the washroom to wash their hands.  It would be great to get a few more helping hands that are available to set up (around 8:50 just after first bell) and tear down (around 2:50 just before final bell).  Please reach out to Liv (secretary@sperlingpac.com) and she will create a whatsapp group to coordinate.

School team sports. Volleyball will be happening this season and will be all in-house. Cross country/running club has been postponed until the spring, as a precaution. 

Gym update. Added ventilation was put into the gym, which finally opened back up as of today.

Questions raised: 

Will grade 7’s be having trips this year? For Timberline camping – unfortunately not, as the protocols provided did not meet the school’s comfort level. Possibly next year.

Will there be notice of a grade 7 planning committee or is that to be done independently? It would be an independent sub-committee of the PAC and would propose things to Dave/Rosemary and navigate through them. If a grade 7 parent is interested in chairing a committee, the Sperling admin can assist to send a notice out to all grade 7 students/parents to help canvass out.

Any other field trips planned or a go this year? There are some events held in June which the school has engaged in booking but with the condition that we are able to book and still cancel/get refund based on how things roll out.

Any spots open in the French Immersion program? The intake only occurs during Kindergarten and grade 1. All spots have been taken. Unfortunately, it is highly unlikely that there will be a spot available in either of these grades. 

What are the extra curriculars at school?  Volleyball, basketball, cross-country, track. There is also safety patrol.  Announcements are sent out to students by the school and depends on the students’ interest. It is also dependent on the teacher’s participation and volunteer of their personal time. ‘There are also bonus clubs, such as sewing club and ski club (although this may be on hold this year, which is catered by teacher passion and commitment. 

Will the Fun Fair happen this year? Unfortunately, no but the hope is for next year. We will re-assess at the end of the year and hopefully we can be ready to start it up asap in September for the next school year.

Is Band happening this year? Yes it’s on! Band is only for grade 7’s and is part of their daily school schedule. They will have 2 blocks (in the gym) and Band Theory (in portable classroom ). 

There being no further business to discuss, the meeting was adjourned at 8:19 pm. The next PAC General meeting is scheduled for November 17th.

Minutes prepared by Co-Secretary (Livia)